Category 9 Systems

 

Core Management System

Our Flagship Product provides an expert Advert Booking System for the News and Print Industry. Core is a web-app which we can host for you or can be installed on an in-house server for speed and increased security.

Our goal with Core is to link directly with your Accounts System and Production/Workflow System. This means that only one client listing needs to be maintained.
It also gives Accounts full control of the booking process so certain client accounts can be put on hold if needed.

All bookings are entered into Core. Client details are readily available if the account system can support an API interface, giving sales reps access to essential contact information and account records like credit terms or account balance.

Core will then output the relevant data files for each issue to the production system, including all data of the booking to automate the publication layout and assist in copy chasing.
Finally, all completed orders are passed over to the account system for invoicing, without the need to re-input any data.

Being a web based application, means there is no client software to install on any PC, a normal web browser all thats needed. This reduces the overhead on IT departments and also means that any updates to the Core server are immediately available to all users. Remote Offices and even smart-phones can access the system, which is optimized to produce a fast, responsive interface.

Core is available in Modules, so you can purchase just the parts you need now and add more later as needed. Licencing is calculated on the number of publications in the system, which means you can have virtually an unlimited number of users. Your business can expand or contract as you need without any limitations.

The main features of Core are:

  • Browser based so no specific client software required.
  • No client software licences. Virtually unlimited users.
  • Multi-Publication bookings with orders linked to each other in a campaign.
  • Advert booking recording details such as
    • Issue
    • Client Account
    • Paper Section
    • Frequency
    • Advert size
    • Color or Black & White
    • Costs and discount
    • Currency
    • Position and Production instructions
    • Customer reference and PO
    • Location of Copy
  • Ability to Call-Forward previous order and retain key details
  • MultiCurrency up to 5 currencies.
  • Manage Orders based on Account Status
  • Display of Runsheet for General Production and Classifieds.
  • Support for Agencies Commission / Trade Discount.
  • Administration of Users and access rights per user.
  • Logging of key actions by user and time.
  • Reports include
    • Cancellations per week
    • Client lists per category, demographic, by booking section
    • Daily Cash Till reports
    • Sales per User/Publication/Paper Section with date filtering
    • Discount levels given by users
  • Customisation of most options through Preferences Adminsitration
  • Ability to link to 3rd Party account system if suitable link available
    • Work from One central Client list. No duplication/synchronisation to worry about
    • Provide Live view of Client details.
    • Ability to prevent booking for On-Stop client in Booking system
    • Post invoices directly to Account system so no duplicate entry
  • Link to Production Systems
    • Output of current orders feed to a production system
    • If supported, Production system can feed back current Location Status
    • PDF Previews of adverts through Core system if production output PDF files.
  • Classified Adverts Module
    • Booking of Lineage, Display and Death Notices with custom pricing for each.
    • Output of classifieds runsheet per publication to 3rd Party layout System
    • Full visual editor for setting of fonts and styles and preview of adverts
  • Customer Management System
    • Enable addition of customer details other than those stored in Accounts System. (Propspects and leads)
    • Insert information on prepaid advertisers and potential advertisers.
    • Assign Sales Campaign Tasks per user.
    • System will also provide a sales diary function enabling sales reps to keep on top of their calls and clients.
    • Perform sales campaigns by email or print.
  • Built-in Messaging system to send instant-messages between single or multiple users. Ideal for adminstration or multi-location sites.